Top Virtual Paralegal Companies Ranked for 2026

Table of Contents

Last Updated: April 13, 2026

According to Legal Support World (2025), 57% of law firms now use remote paralegal services, and virtual paralegal companies now account for an estimated $630 million of the $1.60 billion U.S. legal-staffing market. The Bar Passed Attorneys -Remote Paralegals team has tracked this shift closely, watching the market evolve from a niche workaround into a mainstream staffing strategy. This guide ranks the top virtual paralegal companies for 2026, evaluates what separates the best from the rest, and gives you the information you need to make a confident hiring decision. The stakes are real: choose the wrong provider and you’re managing constant supervision; choose the right one and you’re finally free to focus on billable work.

Remote paralegal placements grew 28% year-over-year in 2024, far outpacing traditional in-office appointments (Legal Support World, 2025). That number tells you something important: this isn’t a pandemic-era holdover. It’s a structural shift in how law firms staff their practices.

Pricing comparison visual for virtual paralegal companies
Pricing comparison visual for virtual paralegal companies

The economics are hard to argue with. Law firms adopting virtual legal support are cutting costs by up to 60% while maintaining or improving service quality (Virtual Latinos, 2025). For a solo attorney or a boutique firm watching overhead eat into margins, that’s not a minor efficiency gain. That’s a business model change.

The technology side has caught up, too. Secure collaboration tools, cloud-based case management systems, encrypted communications, and digital signature platforms now allow legal teams to work efficiently from anywhere. What used to require physical proximity, shared file cabinets, and a paralegal down the hall now runs through a browser tab.

Here’s the part most firms underestimate: the demand for flexible staffing models isn’t just about cost. According to Robert Half’s 2026 Demand for Skilled Talent Report, 71% of legal leaders plan to hire contract or temporary talent in the first half of 2026. Discovery surges, trial prep, sudden client intake spikes, these realities require staffing that can scale up fast and scale back down without the overhead of a full-time hire.

A boutique New York securities firm illustrates the point well. After tapping remote paralegal services, the firm shaved its turnaround time to nine days (All About Virtual Paralegal Services, 2025). That’s the kind of operational gain that compounds across dozens of matters per year.

Key Takeaway
Virtual paralegal companies are not a cost-cutting shortcut. They are a scalable staffing infrastructure. The firms getting the most value treat their virtual paralegal the same way they’d treat a dedicated in-house hire: clear expectations, consistent communication, and defined workflows.

How We Evaluated These Virtual Paralegal Companies

Picking a virtual paralegal provider isn’t like choosing a software subscription. The wrong choice costs you time, client trust, and in some cases, malpractice exposure. So the evaluation criteria here are deliberately rigorous.

Evaluation Criteria: Expertise, Technology, Security, and Pricing

The following framework was used to assess each company in this ranking:

Expertise and Qualifications: What is the actual background of the paralegals on offer? Are they traditional paralegals, certified legal assistants, or something more? This matters enormously for complex caseloads.

Practice Area Coverage: Does the provider support litigation, family law, estate planning, probate, bankruptcy, personal injury, civil litigation, and corporate work, or are they narrowly specialized?

Technology Integration: Which legal software platforms do their paralegals work in? Clio, MyCase, PracticePanther, and similar case management systems are table stakes. Providers that require you to change your workflow are a red flag.

Security and Confidentiality: Does the provider use encrypted communications, NDAs, and secure file-sharing protocols? Attorney-client privilege doesn’t disappear because your paralegal works remotely.

Pricing Transparency: Can you get a clear number without a sales call? Opaque pricing is a signal of either inflexibility or misalignment.

Scalability: Can you add hours or a second paralegal during a trial sprint without a lengthy onboarding process?

Training and Onboarding: How long before the paralegal is actually productive? A two-week ramp is very different from a two-day ramp.

Quick Comparison Table: Top Virtual Paralegal Services at a Glance

Company Best For Pricing Expertise Level US-Based
Bar Passed Attorneys (Next Level Paralegals) Firms needing attorney-level analysis Contact for pricing Bar-passed attorneys Yes
Zirtual Flexible, subscription-based access From 5 hrs/week (contact) Experienced paralegals Yes
Equivity Multi-practice area support Contact for pricing Experienced paralegals Yes
Amata Law Offices Dedicated support with on-site option $3,105-$3,300/month Paralegal staff Yes
LexHelper Solo and growing firms Contact for pricing Trained paralegals Yes
Legal Me Please Complex, senior-level caseloads Contact for pricing Senior paralegals Yes
Propel Paralegal Services Productivity-focused firms Contact for pricing Experienced paralegals Yes
C&S Virtual Paralegals Florida-based and nationwide solos Contact for pricing Experienced paralegals Yes
Virtual Nexgen Solutions Budget-constrained solo attorneys From $8/hour Legal-trained VAs Not specified
Paralegal as a Service Bankruptcy end-to-end handling $50/hour (5-hr min) Experienced paralegals Yes
Bar chart comparing known pricing across top virtual paralegal companies: Bar Passed Attorneys (contact), Amata Law $3,105-$3,300/month, Paralegal as a Service $50/hour, Virtual Nexgen $8/hour
Bar chart comparing known pricing across top virtual paralegal companies: Bar Passed Attorneys (contact), Amata Law $3,105-$3,300/month, Paralegal as a Service $50/hour, Virtual Nexgen $8/hour

1. Bar Passed Attorneys – Remote Paralegals (Next Level Paralegals)

The best virtual paralegal company for most law firms in 2026 is Bar Passed Attorneys – Remote Paralegals, operating under the Next Level Paralegals brand. The reason is straightforward: every paralegal they place is a bar-passed attorney.

That distinction changes the entire value proposition. A traditional paralegal handles tasks. A bar-passed attorney operating as a dedicated virtual paralegal handles tasks AND catches the legal issues embedded in them. They draft with the same analytical lens a supervising attorney uses. They spot the motion in limine problem buried in the discovery response. They understand why the deadline matters, not just that it exists.

Screenshot of nextlevelparalegals.com interface
Screenshot of nextlevelparalegals.com

The firm was built by a U.S. attorney who understands law firm pain points from the inside. That origin matters because the training reflects it. These aren’t virtual assistants who completed a paralegal certificate course. They are attorneys who have passed the bar, been trained specifically for law firm integration, and operate as dedicated support rather than shared-pool resources.

What this means in practice: the supervision burden drops significantly. You’re not reviewing work line by line. You’re reviewing conclusions, which is how attorney-paralegal relationships are supposed to function.

The practical result mirrors what Tiffany Coleman experienced using a premium virtual paralegal service: a 66% cut in expenses, 77% reduction in non-billable hours, and hiring cost reduced to zero (Virtual Paralegal Pros, 2025). The underlying mechanism is the same: when your paralegal thinks like a lawyer, you stop doing paralegal work.

What works: Attorney-level legal acumen in a paralegal role. Dedicated placement rather than shared pool. Training built by a practicing U.S. attorney who has lived the firm management problem.

What to know: Premium positioning means this isn’t the cheapest option on the list. If you’re a solo attorney billing $150/hour and need someone to file documents, this is more than you need. If you’re running a firm where the quality of legal analysis directly affects client outcomes, this is exactly what you need.

Best For
Law firms handling complex litigation, multi-issue matters, or high-stakes client work where legal analysis quality directly affects outcomes. Also ideal for attorneys who have been burned by paralegals who needed constant supervision.

2. Zirtual: Subscription-Based Paralegal Matching for Flexible Firms

Subscription models work well when your paralegal needs are real but variable. Zirtual’s approach to virtual paralegal services runs on exactly that premise: connect law firms with specialized remote legal professionals through a flexible, subscription-based structure starting at as few as five hours per week.

Screenshot of Virtual Paralegal Services page on zirtual.com
Screenshot of zirtual.com

The core value here is the matching and retention infrastructure. Zirtual handles the recruiting, the vetting, and the relationship management. For a firm that doesn’t want to run a paralegal search every six months, that’s a real operational benefit. Their bench covers paralegals, legal assistants, discovery specialists, and intake specialists, which gives them reasonable coverage across practice area needs.

The honest limitation: pricing isn’t published. You’ll need a sales conversation to get numbers, which makes comparison shopping harder than it should be. The subscription model also works best when your volume is predictable. If you’re in a feast-or-famine caseload cycle, you may pay for hours you don’t use.

Pros: Deep bench of on-demand experts. Eliminates recruiting overhead. Flexible entry point at five hours per week.

Cons: Opaque pricing. Shared-pool model may mean less consistency than a dedicated placement.

Practice area breadth is where Equivity earns its spot on this list. Their U.S.-based virtual paralegals and legal assistants cover document drafting, legal research, case management, client communication, and billing and invoicing support, which is a more complete administrative and substantive mix than many providers offer.

Screenshot of equivityva.com interface
Screenshot of equivityva.com

For firms that need one provider to cover multiple attorneys across different practice areas, Equivity’s generalist depth is an advantage. A family law attorney and a civil litigator on the same team can both pull from the same provider without needing to manage two vendor relationships.

The tradeoff is specialization. If your firm handles exclusively complex federal litigation or niche bankruptcy work, a generalist provider may not have the depth you need for the hard questions. Equivity works best as a reliable operational backbone, not as a specialist resource for the most technically demanding legal work.

Pros: Experienced across multiple practice areas. Covers both substantive legal work and administrative tasks. U.S.-based talent.

Cons: Pricing requires contact. Less suited for highly specialized or technically complex caseloads.

4. Amata Law Offices: Dedicated Virtual Paralegals With On-Site Option

Most virtual paralegal companies are fully remote by design. Amata Law Offices takes a different approach: dedicated virtual paralegals with an on-site support option for firms that need occasional physical presence.

The pricing is the most transparent on this list. Dedicated virtual paralegal support runs $3,105 to $3,300 per month, with paralegal staff available at $90 to $130 per hour for on-demand in-person work. For a firm in a metro area that occasionally needs someone to handle a court filing or meet with a client in person, that hybrid model has genuine value.

What most reviews miss: The on-site discount structure is the differentiator here. Firms that partner with Amata for virtual support get preferred rates when they need in-person coverage. That’s a meaningful operational benefit for firms that haven’t fully transitioned to remote-first workflows.

Pros: Dedicated paralegal placement. Transparent monthly pricing. On-site option for firms that need it.

Cons: Higher monthly cost than hourly alternatives. May be more than a solo attorney needs.

The following providers each serve specific firm profiles. None of them are wrong choices. They’re just right for different situations.

LexHelper: On-Demand Support for Solo and Growing Firms

Solo attorneys and small growing firms represent the largest underserved segment in legal staffing. LexHelper targets that gap directly with on-demand virtual paralegal services staffed by paralegals trained specifically for U.S. law firm work.

The on-demand model means you pay for what you use, which is the right structure for a solo practice where caseload fluctuates. The limitation is information: LexHelper’s service details and pricing require direct contact, which makes it harder to evaluate without a conversation.

Best for: Solo attorneys who need flexible, qualified paralegal support without a monthly commitment.

Pro Tip
If your current paralegal struggles with multi-party litigation or complex corporate transactions, Legal Me Please’s senior-level bench is worth a direct conversation. Their expertise spans corporate, litigation, and real estate, which covers the practice areas where junior paralegals most often fall short.

Legal Me Please positions itself for law firms and corporations that need experienced paralegal support on a variable-cost basis. The senior-level positioning is the key differentiator: this isn’t a general pool of paralegals. It’s a team with depth in specific practice areas.

Best for: Firms with complex caseloads that need paralegal expertise, not just paralegal availability.

The throughline at Propel is productivity. Their model is built around helping law firms expand practice capacity without adding in-office headcount, which is the right framing for a firm that’s growing faster than its physical infrastructure can support.

Their team covers multiple areas of law with experienced paralegals and legal assistants. The partnership model emphasizes smooth integration with existing firm workflows, which reduces the friction that often kills virtual staffing arrangements in the first few weeks.

Best for: Growing firms that need to expand capacity quickly without the overhead of in-office hires.

C&S Virtual Paralegals: Minority-Owned Boutique With Florida Roots

C&S Virtual Paralegals is a woman and minority-owned business based in Orlando, Florida, with service extending nationwide. Their practice area coverage includes criminal defense, personal injury, probate and estate planning, civil litigation, and immigration.

For Florida-based attorneys, the local roots matter. C&S understands Florida court procedures, filing requirements, and local legal culture. For firms with diversity supplier requirements or a preference for supporting minority-owned businesses, C&S checks that box without sacrificing professional quality.

Best for: Florida attorneys and firms with diversity supplier commitments needing coverage in criminal defense, personal injury, or estate planning.

Virtual Nexgen Solutions: Ultra-Affordable Option for Solo Attorneys

At $8 per hour, Virtual Nexgen Solutions is the lowest-cost option on this list by a significant margin. That price point is only possible because their model relies on legal-trained virtual assistants rather than credentialed paralegals or attorneys.

The honest assessment: you get what you pay for, but that’s not necessarily a criticism. For a solo attorney who needs help with scheduling, client intake, document formatting, and basic administrative tasks, $8 per hour delivers real value. For anything requiring legal judgment or substantive legal analysis, you’ll need to look elsewhere.

Best for: Solo attorneys with limited budgets who need administrative and organizational support, not substantive legal work.

Paralegal as a Service: Bankruptcy-Focused End-to-End Case Handling

Paralegal as a Service, operating under the NextChapterBK umbrella, handles bankruptcy cases from beginning to end. At $50 per hour with a five-hour minimum, they sit in the mid-range on price but deliver specialized expertise that generalist providers can’t match.

For bankruptcy attorneys specifically, end-to-end case handling is a significant operational benefit. Bankruptcy work is procedurally intensive, deadline-driven, and document-heavy. A paralegal who handles it from intake through discharge filing removes an enormous administrative burden from the supervising attorney.

Best for: Bankruptcy attorneys who want a paralegal to own the full case workflow, not just individual tasks.

Virtual Paralegal Services Pricing: What Law Firms Can Expect to Pay

Pricing for virtual paralegal companies in 2026 falls into three models: hourly, monthly retainer, and subscription-based. Understanding which model fits your firm’s workflow is as important as the dollar figure.

Hourly rates range from $8/hour (Virtual Nexgen, administrative-level) to $50/hour (Paralegal as a Service, specialized bankruptcy). Traditional paralegal staff through Amata runs $90 to $130/hour for in-person work. The hourly model works best for firms with variable or unpredictable caseloads.

Monthly retainers like Amata’s dedicated virtual paralegal package ($3,105 to $3,300/month) give you a dedicated resource without the recruiting overhead. The math works if you’d otherwise pay $40+ per hour for 80+ hours of paralegal work monthly.

Subscription models (Zirtual, starting at five hours per week) offer flexibility without full-time commitment. These work best for firms that have consistent but limited paralegal needs.

The broader context: law firms adopting virtual assistants are cutting costs by up to 60% compared to in-office staffing (Virtual Latinos, 2025). Even at the higher end of the pricing range above, the elimination of benefits, office space, equipment, and recruiting costs makes the comparison favorable.

Legal Support World analysis of virtual paralegal market trends

Watch Out
A common mistake is choosing the cheapest hourly rate without accounting for supervision time. A $8/hour virtual assistant who requires three hours of attorney supervision per task is not cheaper than a $35/hour experienced paralegal who works independently. Always calculate the total cost including your own time.

Tasks Virtual Paralegals Can Do for Your Law Firm

Virtual paralegals handle many legal support functions. The 87% of legal professionals who reported a substantial decrease in time spent on routine administrative tasks by using virtual paralegals (American Bar Association, 2024) weren’t just offloading filing. They were offloading entire workflows.

The distinction between substantive legal work and administrative tasks matters for supervision, billing, and provider selection.

Substantive legal work that qualified virtual paralegals can handle:

  • Legal research and legal analysis across practice areas
  • Drafting pleadings, motions, briefs, and legal documents
  • Discovery management, including document review and production
  • Case management and deadline tracking
  • Contract review and summarization
  • Legal writing and correspondence
  • Court filing preparation and e-filing
  • Client communication and intake

Administrative tasks that any virtual legal assistant can handle:

  • Scheduling and calendar management
  • Legal billing and invoicing support
  • Legal transcription
  • Document organization and file management
  • Legal marketing support and client follow-up
  • Legal intake data entry

The line between these categories is where provider selection becomes critical. A bar-passed attorney can handle both columns. A legal-trained virtual assistant should stay in the second column. Mismatching the task to the provider is one of the most common and expensive mistakes law firms make with virtual staffing.

American Bar Association 2024 report on virtual paralegal productivity

Benefits of Hiring a Virtual Paralegal for Your Practice

The numbers are consistent across multiple sources. Law firms with virtual paralegal support experienced a 15% higher adaptability rate during the shift to remote work than those without (Thomson Reuters, 2024). That adaptability advantage extends beyond remote work transitions to any operational disruption: sudden case surges, attorney illness, or rapid practice expansion.

The core benefits break down as follows:

Cost reduction: Eliminating benefits, office space, equipment, and recruiting costs. The 60% cost reduction figure (Virtual Latinos, 2025) is achievable when comparing a full-time in-office hire against a dedicated virtual paralegal.

Scalability: Add hours during trial prep, reduce them during slow periods. No severance, no HR complexity.

Access to specialized expertise: Practice area specialists who would be cost-prohibitive as full-time hires become accessible on an hourly or retainer basis.

Increased billable hours: When attorneys stop doing paralegal work, they bill more. The mechanism is simple; the impact compounds across a full year.

Geographic flexibility: Access to talent regardless of your firm’s location. A solo attorney in rural Montana can access the same caliber of paralegal support as a firm in Manhattan.

One important counterpoint worth acknowledging: virtual paralegals cannot fully replace in-house paralegals for tasks that require physical presence (Legal Support World, 2025). Court appearances, in-person client meetings, and physical document handling still require someone on the ground. The best virtual paralegal arrangements account for this reality rather than pretending it doesn’t exist.

How to Choose a Virtual Paralegal Company That Fits Your Firm

Most guides get this part wrong. They tell you to "evaluate your needs" and "compare pricing" as if those are actionable steps. Here’s a more useful framework.

Start with the task profile, not the budget. List the ten tasks you most want to delegate. Sort them into substantive legal work and administrative tasks. That sorting exercise tells you what level of expertise you actually need, which determines your provider tier, which determines your realistic budget.

Then evaluate practice area fit. A provider with deep bankruptcy expertise is wrong for a family law practice, even if their pricing is right. Confirm that the provider has placed paralegals in your specific practice area before, not just in "litigation generally."

Ask about technology integration before signing anything. Your virtual paralegal needs to work in your systems, not require you to adopt theirs. Confirm compatibility with your case management software, document storage, and communication tools.

Security, Confidentiality, and Technology Integration Checklist

Use this checklist when evaluating any virtual paralegal company:

  • Does the provider require NDAs from all placed paralegals?
  • Are communications conducted through encrypted channels?
  • Does the provider use secure file-sharing (not personal email or consumer Dropbox)?
  • Are paralegals trained on attorney-client privilege obligations?
  • Does the provider have a documented data breach response protocol?
  • Can the paralegal access your existing case management system without creating a security gap?
  • Is the paralegal’s device managed or secured by the provider?
  • Does the provider carry professional liability coverage?
  • What is the provider’s policy if a paralegal leaves mid-matter?
  • How is work product stored and who owns it?

The security conversation is one most firms skip until something goes wrong. According to Wolters Kluwer Legal & Regulatory (2026), 92% of legal professionals now use at least one AI tool in their daily workflow. That technology integration creates new security surface areas that providers need to address explicitly.

Wolters Kluwer 2026 legal technology and AI usage report

Pro Tip
Ask every provider you evaluate: “What happens to my client files if I terminate the relationship?” The answer reveals how they think about data ownership, security, and professionalism. Providers who haven’t thought through this question are not ready to handle confidential client information.

Which Virtual Paralegal Company Should You Choose?

The right answer depends on what you’re actually trying to solve.

If your problem is legal quality, specifically the gap between what you need from a paralegal and what traditional paralegals can deliver, Bar Passed Attorneys – Remote Paralegals is the answer. Attorney-level analysis in a paralegal role is a structural advantage that no amount of training can replicate in a traditional paralegal. The dedicated placement model means continuity, and the attorney-built training means the paralegal understands your world before the first day.

If your problem is flexibility and you need a subscription model with minimal commitment, Zirtual’s on-demand bench gives you access without long-term overhead.

If your problem is cost and you’re a solo attorney who primarily needs administrative support, Virtual Nexgen’s $8/hour rate covers the basics without breaking a tight budget.

If your problem is specialization and you run a bankruptcy practice, Paralegal as a Service handles end-to-end case management at a rate that reflects the expertise involved.

The one choice that’s almost never right: picking a provider based on price alone without evaluating the supervision burden. A cheap paralegal who requires constant oversight costs more in attorney time than a more expensive one who operates independently.

Decision matrix comparing virtual paralegal companies across 4 criteria: expertise level, pricing model, best practice area fit, and scalability - showing Bar Passed Attorneys (attorney-level/contact/all areas/high), Amata ($3,105+/month/general/medium), Paralegal as a Service ($50/hr/bankruptcy/medium), Virtual Nexgen ($8/hr/admin/high)
Decision matrix comparing virtual paralegal companies across 4 criteria: expertise level, pricing model, best practice area fit, and scalability – showing Bar Passed Attorneys (attorney-level/contact/all areas/high), Amata ($3,105+/month/general/medium), Paralegal as a Service ($50/hr/bankruptcy/medium), Virtual Nexgen ($8/hr/admin/high)

Remote Attorneys 2026 report on legal staffing trends and hybrid team adoption

Conclusion

The legal staffing market has shifted permanently. With 82% of paralegals now working remotely at least part-time and 55.9% of Am Law 200 firms operating under flexible hybrid policies in 2026 (Remote Attorneys, 2026), the question isn’t whether to use virtual paralegal companies. The question is which one fits your firm’s actual needs.


Finding the right virtual paralegal company is only half the equation. The other half is finding one where the paralegal’s expertise matches the complexity of your work. Bar Passed Attorneys – Remote Paralegals solves that problem at the root: by placing bar-passed attorneys as dedicated virtual paralegals, trained by a U.S. attorney who understands exactly what law firms need. The result is paralegal support that reduces your supervision burden, handles substantive legal work with attorney-level analysis, and integrates into your existing firm operations without a lengthy ramp period. Get started with Bar Passed Attorneys – Remote Paralegals and reclaim the billable hours currently absorbed by paralegal-level work.

Frequently Asked Questions

What services do virtual paralegal companies typically offer?

Virtual paralegal companies provide a broad range of legal support services including legal research, document drafting, case management, court filing, discovery support, client communication, legal billing, and administrative tasks. More specialized providers also cover legal transcription, legal intake, compliance tracking, and estate planning or probate support. The exact scope depends on the provider, some focus on specific practice areas like bankruptcy or personal injury, while others support general civil litigation and family law matters.

How much do virtual paralegal companies charge?

Virtual paralegal services pricing varies widely. Hourly rates range from as low as $8/hour for offshore legal assistants to $50/hour or more for experienced U.S.-based paralegals. Monthly dedicated packages, such as those from Amata Law Offices, start around $3,105-$3,300/month. Subscription-based models like Zirtual start at as few as five hours per week. Law firms adopting virtual assistants can cut overhead costs by up to 60% compared to hiring full-time in-office staff, according to Virtual Latinos (2025).

Are virtual paralegals qualified to handle complex legal work?

Yes, many virtual paralegal companies employ highly experienced professionals. Some providers, like Bar Passed Attorneys – Remote Paralegals, exclusively use bar-passed attorneys as dedicated virtual paralegals, delivering attorney-level legal acumen. According to a 2024 American Bar Association survey cited by Virtual Paralegals, 87% of legal professionals noted a substantial decrease in time spent on routine tasks after leveraging virtual paralegals, confirming their capability to handle substantive legal work effectively.

How do I choose the right virtual paralegal company for my law firm?

When evaluating how to choose a virtual paralegal company, consider the provider's practice area expertise, whether paralegals are U.S.-based or offshore, their security and confidentiality protocols, technology integrations with your case management software, pricing model flexibility, and onboarding processes. Also assess whether they offer dedicated or on-demand support. Firms with consistent workloads benefit from dedicated models, while firms with fluctuating caseloads may prefer subscription-based or hourly on-demand options.

Is it safe to share confidential client information with a virtual paralegal company?

Reputable virtual paralegal companies use encrypted communications, secure cloud-based case management systems, digital signature platforms, and strict confidentiality agreements to protect sensitive legal data. When vetting a provider, ask specifically about their data security protocols, NDA policies, and compliance with attorney-client privilege obligations. Industry trends show that secure collaboration tools have made remote legal work standard practice, over 55% of Am Law 200 firms now operate under hybrid or fully remote policies as of 2026.

This article was written using GrandRanker

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